3 Quick Copilot Tips to Save You Time in Teams, Outlook & PowerPoint

1 day ago
2 min read

Our use of Copilot across our daily tasks is increasing, as it becomes more and more useful for specific workflows across Teams (Meetings), Outlook (Calendar) and PowerPoint.

Here are 3 Quick Copilot tips that have been saving us minutes each day.

Catch up fast with this Copilot & Microsoft Teams Tip

If you're 5 minutes late to a Teams meeting, type 'Recap the meeting so far' in the Copilot pane.

It will give you a private summary of what you missed, so you don't have to interrupt

In this post, we take an in-depth look at how to summarise Teams Meetings with Copilot.

Prompt suggestions menu with options like "Recap meeting so far," "List action items," and "Generate meeting notes" on a white background.

Automate your RSVP's with Proactive Calendar Management (Outlook)

You can now ask Copilot in Outlook to 'Handle my meeting invites for the week.' With custom instructions, Copilot can handle RSVPs for you based on your availability and even prioritise meetings with specific stakeholders.

Example Prompts:

Always accept meetings with Lauren Hughes if I am free.

Remove cancelled meetings from my Calendar.

Decline meetings outside my working hours or at weekends

'Handle my meeting invites for the week based on these rules: Always accept invites from Lauren Hughes if I'm free, and automatically decline anything outside my working hours.'

With the latest GPT-5 integration, Copilot is much more capable of agentic tasks. Agentic tasks in Microsoft Copilot have taken it from passive, chat-based AI (which only generates answers) to proactive, autonomous AI agents that can plan, execute, and manage multi-step workflows across various apps and services - winner!

Moving from "Can you write this?" to "Can you handle this for me?" is where the real time-savings are.

Let Copilot handle your PowerPoint rewrites

You can use Copilot in Microsoft PowerPoint to help you rewrite sections of your presentation. You could make it longer, change the style or tone, all with Copilot.

Two product cards with green titles: "Cloud9 Choc Chip" and "Data Crunch." Text boxes show product descriptions, with a "Keep it" button below.

You can select the text box you would like Copilot to rewrite and let Copilot know what you would like it to do to the text. For example, add a bit of humour to my PowerPoint Presentation. This will help you change the presentation tone for different audiences.

To learn more about PowerPoint, book one of your live and interactive Microsoft 365 training sessions.